Format of Conference
All conference presentations will be pre-recorded in audio or audio-video format and uploaded to the conference website. This includes parallel session and panel papers, panel introductions, and discussant pieces.
Acceptable file size: up to 3GB.
Acceptable formats: mp4, mov, avi, wmv, flv, webm
Acceptable but not recommended: flv, webm
Submissions of pre-recorded presentations take place from now until 28 March 2021, 23:59 (HKT, GMT+8). Two weeks before the conference, all the submitted presentations will be made available to all registered participants (as ‘on demand’ content).
The maximum length of pre-recorded presentations, including papers in panels and parallel sessions, panel introductions, and discussant pieces is 20 minutes. Discussion pieces may be pre-recorded and submitted by 15 April. Alternatively, they can be delivered as part of the Q&A / Discussions sessions to be held live on Webex during the conference dates (7–10 June 2021). As has been advertised, there will be two discussion slots available for each panel to enable participants from different time zones to take part in the discussion of your Panel(s).
Presentations exceeding these time limits will be returned to presenters for editing.
Between 7–10 June 2021, live, online Q/A sessions and discussion meetings will be scheduled for all panels and subject clusters (aka parallel sessions). Keynote lectures will be scheduled during that time as well.
In view of some colleagues concerns about the inclusion of copyright material (visuals) in their pre-recorded presentations, we suggest the possibility of including the following disclaimer at the start or end of the presentation:
All copyright material included in the PowerPoint and/or other software is reproduced under ‘fair use’ standards and is used in this presentation for educational and scholarly purposes only. Full citation details and credits can be accessed in the publications resulting from the presentation.
We trust that the registration for access should be a good measure to ensure fair use, though the disclaimer will make it even clearer.
LIVE DISCUSSION SESSIONS
Each panel and thematic cluster (parallel session) will be offered two slots for live discussions and question and answer periods. They are meant to accommodate participants in different time zones. Panel chairs are invited but not required to chair each session. In case this is not possible, we request that panel chair nominates another colleague as moderator.
Each discussion session will be open to participants who did not present papers in the panel/cluster. This is akin to conference audience attending panels/parallel sessions at any physical conference. Overall, we do not envisage the same groupings of participants in each of the discussion sessions.
Ultimately, the length of each discussion session, envisaged to last maximally two hours, can be shorter, depending on the amount of questions and debate. It'll be up to the chair/moderator of each session to terminate it after two hours or sooner.
We will invite participating colleagues to volunteer chairing subject clusters built around individual papers.
All registered conference participants will be able to join each of the two live discussions for all panels and clusters, regardless of their role as “chair”, “discussant”, “presenter” or “audience member”.
Live discussion sessions will not be recorded.